Furniture Specification Tips + Tricks

Contributing author: Valerie Warren  Valerie Warren | LinkedIn

We love the furniture and selection process but we know how complex it can get, which is why we’ve compiled a list of items to consider while working through your contract furniture specification. Whether you’re a furniture novice or a seasoned guru, this list was created to make your process as simple and straightforward as possible!

You already know the design concept, the client’s budget, the scope of the project, the sustainability goals, and the construction schedule. Now, for the furniture details:

Remember to include the following in your furniture specification:

Codes + Certifications

• Include in the specification all federal, state, and local codes, regulations, and certifications needed for occupancy. 
• Is the project going for LEED certification? This will guide the initial selection of furniture. Let the dealer and manufacturers know prior to ordering so they can provide the proper paperwork.

Furniture Plans

• Make sure to double-check that the furniture tags/codes used in furniture specifications match the furniture tags on the accompanying furniture plans.
• Verify the dimensions of the furniture you are specifying with the furniture drawings.
  • Remember, most of our products have BIM/CAD files available for download, and if you don’t see what you need, just request it and we’ll do what we can to help get you a model.  Include image reference to our downloadable BIM/CAD files.

Finish + Material Selections

• All manufacturers use slightly different furniture finishes so make sure to list them on each sheet. 
• For custom furniture pieces, ask the manufacturer and dealer to provide shop drawings for approval. If it’s a custom finish, ask for samples for approval before the order is placed.
• When selecting textiles, make sure you have selected textiles that are the appropriate durability and sustainability for the project needs. Make sure to call out if you need the textile applied “railroaded” or not. Most memo samples will tell you if the sample is railroaded. If not you can email your local representative.
• Include a manufacturer’s photo of the item you are specifying. Many manufacturers make a style of furniture with multiple frame materials, heights and sizes.
  • For instances where you are specifying COM/COL or a custom finish, be sure to check out our Snapshots tool where you can create a custom rendering by uploading an image of the material(s) and applying it to the specific area of the 3D model  Include reference to snapshots.

Clearances

When specifying stools, conference chairs, task chairs, or dining seating, check to make sure the seat and arms, if used, will fit comfortably under the apron of the table, desk, or work surface. 10” of knee space is standard.

Special Requirements

Note in the specification any special power/tel/data needs per furniture item and how you want to handle the wires. If you are specifying a credenza for meeting and conference rooms, that will house an AV rack. Make sure the credenza has space for the rack, room around the AV rack, and appropriate venting and cooling.

Have any additional tips to share? Let us know by sending an email to partnerships@helloraye.com